PMA Package #2: Housekeeping Documents

For 20 years attorney Monica has pushed her clients into keeping the management agreement short (like six pages) because long documents are hard to defend in court. Some managers think they should have a 10-page PMA plus exhibits, addendums, and incorporate the owner handbook (and company policies) into the original document which makes defending it quite impossible. There are, however, some critical topics addressed in the PMA you need to expand on in more detail to set expectations and protect ourselves from owner-driven lawsuits. These stand alone (housekeeping) documents are listed below. If you address wormey topic in the management agreement, it can stretch the document to 10 or 12 pages which is way too long. Some management agreements go on for 14+ pages, incorporate owner handbooks, lots of operational manuita and can overwhelm the owner. Long agreements generate too much information (and suspicion) for the owner. A better strategy is to remove some of the manuita from the management agreement and put them on separate pages the owner signs (but not you) and we call them housekeeping documents.

These are CYA documents designed to protect you from the litigation coming your way. They add body armor to your business and keep you from getting sued. Protect yourself from lawsuits, without loading up your PMA with all the operational manuita, by adopting these housekeeping, documents.

What you get:

1. Housekeeping Documents: Mold / Mildew / Moisture Disclosure and reporting requirements; Establishing & Maintaining the Trust Account; Personal Property Disclaimer; Owner’s Mortgage Disclosure; W-9 Form; Lead Paint and Flood Disclosure; Authorization to Add Agent as an Additional Insured; Property Features; Authorization and Agreement for Automatic Electronic Funds Transfer (EFT/ACH); Maintenance Disclosure; Owner Declaration and Data Schedule; Unenforceable Terms in the Lease Disclosure and New Property Sign Up Tracking Worksheet. The list keeps growing. We recommend you use every document, every time, for every new owner signup to protect yourself.
2. Studio-shot training videos describing each document and how to use it to protect yourself.  View library of videos.

You’re not alone in this effort. Our mission is to help you customize these documents to work in your model. We’ll collaborate with you to make sure it’s exactly what you need to be scalable and profitable in your market.